Project Terms
Last updated
Oct 23th, 2025
hi@spectup.com
[01]
General
1.1 / Governing Law
This Agreement is governed by the laws of Germany. The courts of Germany have exclusive jurisdiction over any disputes arising out of or in connection with this Agreement.
1.2 / Case Studies
Unless otherwise specified by the client, the service provider reserves the right to feature the company logo, and project details and create a quote from the client’s perspective as a case study in promotional materials without using any sensitive data.
1.3 / Client Responsibilities
The client agrees to provide timely responses, necessary information, and collaboration to facilitate the successful completion of the project.
[02]
Services Terms
2.1 / Project Terms
A signed project agreement is required before any work begins. For fixed quotes (e.g. consulting scope) we require a 50% deposit to secure your project slot, and the project timeline begins upon receipt of both the deposit and all required materials. Rush fees apply for projects requiring less than our standard turnaround time. Any additional revisions beyond the agreed scope will be billed at our standard hourly rate.
For retainer quotes (e.g. monthly outreach) we charge the monthly fee at the beginning of the billing cycle.
2.2 / Retainer Terms
Investor outreach retainer don't have a minimum commitment. Outbound retainer agreements require a minimum 2-month initial commitment. Should you wish to terminate the retainer (investor outreach & outbound), a 14-day written notice is required. There will be no refund or guarantees.
2.2 / Milestone Acceptance
Once a project milestone is formally accepted by the client, any further changes to that milestone will be billed as new tasks. Milestone acceptance must be confirmed in writing by the client.
[03]
Scope of Work
3.1 / Included Services
The scope of work will be defined in the proposal.
[04]
Client Responsibilities
4.1 / Required Materials
Clients must provide a comprehensive project brief, existing brand guidelines and assets (if applicable), existing market research, mock-ups, and messaging, high-resolution images and graphics, and timely feedback and approvals within agreed timeframes.
4.2 / Communication
We require a designated single point of contact for each project or retainer. Clients must respond to updates within 3 business days and provide clear, consolidated feedback and revision requests. Availability for scheduled check-ins and reviews is essential for project success.
[05]
Intellectual Property
5.1 / Rights and Ownership
Upon receipt of final payment, clients receive full ownership rights to all final deliverables. Preliminary concepts and rejected work remain the property of spectup. We retain the right to display completed work in our portfolio. Clients warrant ownership of all materials provided to us and are responsible for all trademark and copyright clearances.
5.2 / File Delivery
Final files will be delivered in the formats specified in your agreement. Source files are included as specified in the agreement, with additional file formats available for an additional fee. All files will be delivered via secure transfer method.
[06]
Revisions and Changes
6.1 / Project Revisions
The number of revision rounds will be specified in each project agreement. Minor revisions within the original scope are included in the project fee. Major direction changes constitute a scope change and will be quoted separately. Additional revisions beyond those included will be billed at our standard hourly rate. All revision requests should be consolidated to ensure efficient workflow.
6.2 / Scope Changes
Any modifications to the project scope require written approval. We will provide a quote for additional fees before proceeding with scope changes. Timeline adjustments will be communicated promptly, and the original agreement will be amended in writing to reflect any changes.
[07]
Payment Terms
7.1 / Project Payments
Projects require a 50% deposit upon agreement signing, with the remaining 50% due before final file delivery. We operate on Net 15 payment terms. Late payments incur 2% monthly interest, and work will pause for overdue accounts.
7.2 / Retainer Payments
Monthly retainer payments are due on the agreed date each month. We strongly recommend setting up auto-payment to avoid service interruptions. Late payments will result in suspension of services and interest payments.
[08]
Cancellation and Termination
8.1 / Project Cancellation
Clients may cancel projects with written notice. Cancellation fees are based on work completed: 25% of project fee if cancelled before concept presentation, 50% after concept approval, and 100% after final approval. All completed work remains client property upon payment of applicable fees.
8.2 / Retainer Termination
Retainer agreements require 14-day written notice for termination. We will complete all work for the current month, but no refund will be issued for unused hours. A final invoice will be issued.
[09]
Confidentiality
Both parties agree to maintain confidentiality of all proprietary information shared during the course of our working relationship. We ensure secure handling of all client materials and keep project details private unless specifically authorized to share. This confidentiality obligation survives termination of our agreement. A specific NDA is available upon request.
[10]
Liability and Indemnification
10.1 / Limitation of Liability
Our liability is limited to the fees paid for the specific project or retainer period in question. We assume no liability for indirect or consequential damages and make no guarantee of specific business outcomes. Clients agree to indemnify us for any claims arising from content they provide.
[11]
General Terms
11.1 / Independent Contractor
We operate as an independent contractor, and no employment relationship is created by these terms or any project agreement. Each party is responsible for their own taxes and business expenses. No benefits or employee rights are implied or created by our working relationship.
11.2 / Force Majeure
Neither party shall be liable for delays or failures in performance resulting from circumstances beyond their reasonable control, including but not limited to natural disasters, pandemic, or war. Timeline extensions will be granted as needed, and both parties will make good faith efforts to minimize any impact.
[12]
Dispute Resolution
In the event of a dispute, direct negotiation between parties is the first step. If negotiation fails, both parties agree to attempt mediation before pursuing other remedies. As a final resort, disputes will be settled through binding arbitration. This agreement is governed by the laws of Germany, and each party bears their own legal costs unless otherwise determined in arbitration.
[13]
Modifications
These terms may be updated with 30-day notice to active clients. Project-specific agreements supersede these general terms where applicable. Any special arrangements must be made in writing. Continued use of our services after notification of changes constitutes acceptance of modified terms.
[14]
Entire Agreement
These Terms of Service, together with any signed project agreements or retainer contracts, constitute the entire agreement between parties and supersede all prior agreements and understandings, whether written or oral.
By engaging our services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.